Executive & Personal Virtual Assistant (Remote | Part-Time)

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<p class="MsoNormal">Executive & Personal Virtual Assistant (Remote | Part-Time) English language, Notion proficiency,</p> <p class="MsoNormal"><strong>Executive & Personal Virtual Assistant (Remote | Part-Time)</strong></p> <p class="MsoNormal"><strong>About the Role</strong><br>I am hiring a proactive <strong>Executive & Personal Virtual Assistant</strong> to support me in growing and expanding my investments and real-estate holdings.</p> <p class="MsoNormal"><br>This hybrid role blends <strong>executive operations, personal support, and legacy project coordination</strong>—helping manage both business and family priorities.</p> <p class="MsoNormal">You’ll handle scheduling, communication, research, and digital organization while keeping projects and personal logistics running smoothly. This is a long-term opportunity for a dependable, resourceful professional who thrives on autonomy and precision.</p> <p class="MsoNormal"> </p> <p class="MsoNormal"><strong>What You’ll Do</strong></p> <p class="MsoNormal"><strong>Executive Support</strong></p> <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Manage inbox, calendar, and meetings</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Conduct company and market research</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintain Notion dashboards and files</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Draft correspondence and summaries</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate with vendors, partners, and advisors</li> </ul> <p class="MsoNormal"><strong>Personal & Family Support</strong></p> <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Organize family schedules, travel, and reservations</li> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Handle flights, hotels, itineraries, and logistics</li> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Manage gifts, vendors, and personal tasks remotely</li> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Maintain strict confidentiality</li> </ul> <p class="MsoNormal"><strong>Legacy & Special Projects</strong></p> <ul style="margin-top: 0in;" type="disc"> <ul style="margin-top: 0in;" type="circle"> <li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Assist with family-legacy, philanthropy, and archival work</li> <li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Organize digital materials and Notion project boards</li> <li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;">Coordinate education and cultural initiatives </li> <li class="MsoNormal" style="mso-list: l1 level2 lfo2; tab-stops: list 1.0in;"><strong>What I am Looking For</strong></li> <ul style="margin-top: 0in;" type="square"> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">3 + years as an Executive / Personal Assistant or VA</li> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Excellent written & spoken English</li> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Proficient with <strong>Notion</strong> and Google Workspace</li> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Highly organized, proactive, and trustworthy</li> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Works well across time zones (EST preferred)</li> <li class="MsoNormal" style="mso-list: l1 level3 lfo2; tab-stops: list 1.5in;">Loyal, calm, and solutions-oriented</li> </ul> </ul> </ul> <p class="MsoNormal"><strong>Bonus Skills</strong></p> <ul style="margin-top: 0in;" type="disc"> <ul style="margin-top: 0in;" type="circle"> <ul style="margin-top: 0in;" type="square"> <ul style="margin-top: 0in;" type="square"> <li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Experience in real estate, M&A, or family-office settings</li> <li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Basic presentation / design skills (Slides, Canva)</li> <li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Travel-planning or event-coordination background</li> </ul> </ul> </ul> </ul> <p class="MsoNormal"><strong>Why This Role</strong></p> <ul style="margin-top: 0in;" type="disc"> <ul style="margin-top: 0in;" type="circle"> <ul style="margin-top: 0in;" type="square"> <ul style="margin-top: 0in;" type="square"> <ul style="margin-top: 0in;" type="square"> <li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Remote | U.S. or International</li> <li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Part-time (10-15 hrs / wk) </li> <li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Competitive compensation based on experience & location</li> <li class="MsoNormal" style="mso-list: l1 level5 lfo2; tab-stops: list 2.5in;">Growth-oriented, long-term partnership</li> </ul> <li class="MsoNormal" style="mso-list: l1 level4 lfo2; tab-stops: list 2.0in;">Please include<br>1️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> A short cover letter introducing yourself<br>2️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> Your résumé or LinkedIn profile<br>3️<span style="font-family: 'Segoe UI Symbol',sans-serif; mso-bidi-font-family: 'Segoe UI Symbol';">⃣</span> A brief Loom (2 min max) or written note answering:<br><em>“What systems or habits help you stay organized while supporting a busy entrepreneur with aspirations for growth who also prioritizes quality family time with his wife and three young sons.</em></li> </ul> </ul> </ul> </ul> <p class="MsoNormal"> </p>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...