Virtual Assistant – Admin and Scheduling – Housewives Welcome

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Job Summary

Houston Skilled Consultancy is looking for a detail‑oriented, people‑friendly Virtual Assistant (VA) to handle day‑to‑day administrative tasks, calendar and inbox management, basic documentation, and client coordination. This role is purpose‑built for candidates who want to restart or balance their careers alongside family responsibilities—especially housewives seeking flexible, remote work with clear processes, supportive training, and predictable routines.

Key Responsibilities

  • Calendar & Scheduling: Coordinate meetings across time zones, send invites, manage reschedules/cancellations, and avoid conflicts.

  • Inbox & Communication Management: Draft, sort, and respond to routine emails; flag priority items; maintain a clean, organized inbox.

  • Documentation & Data Entry: Prepare and format documents, spreadsheets, and presentations; maintain trackers and logs.

  • Client & Stakeholder Coordination: Share agendas, follow‑ups, and minutes of meetings; manage simple client queries professionally.

  • Task & Project Tracking: Maintain task lists, reminders, and simple project boards (e.g., Trello, Asana, ClickUp).

  • File & Knowledge Management: Organize shared drives, folders, and naming conventions for fast retrieval.

  • Basic Research: Compile simple internet research and summaries to support decision‑making.

  • Reporting: Generate weekly/monthly status reports and productivity summaries.

  • Process Compliance: Follow established SOPs and contribute to improving them as you learn.

Required Skills and Qualifications

  • Excellent written and verbal English communication.

  • Strong organizational skills with a proactive follow‑up habit.

  • Working knowledge of MS Office/Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).

  • Comfort using online productivity tools (Zoom/Meet, Calendly, Slack/Teams, Trello/Asana/ClickUp).

  • Ability to multitask, prioritize, and meet deadlines with minimal supervision.

  • High reliability and professionalism in remote settings (privacy, punctuality, responsiveness).

  • Stable internet connection and a laptop/desktop.

Experience

  • 0–3 years of experience in administration, coordination, customer support, operations, or similar roles.

  • Career returnees / homemakers without prior corporate experience are encouraged to apply—we will train you.

  • Prior experience as a Virtual Assistant is a plus, but not mandatory.

Working Hours

  • Flexible: Choose from 20–40 hours per week depending on your availability.

  • Core collaboration window: Between 10:00 AM – 6:00 PM IST (you may select a fixed block within this window).

  • Occasional early/late meetings may occur for international stakeholders (with prior notice).

Knowledge, Skills, and Abilities

  • Time management & prioritization under shifting demands.

  • Attention to detail in calendars, documents, and communications.

  • Confidentiality & discretion with sensitive information.

  • Process mindset—ability to follow SOPs and suggest improvements.

  • Learning agility—comfortable picking up new tools and workflows quickly.

  • Service orientation—calm, courteous, and solution‑focused.

Benefits

  • Remote-first role with genuine schedule flexibility.

  • Structured onboarding & paid training on tools, templates, and SOPs.

  • Clear, documented processes to make the work predictable and stress‑free.

  • Performance‑based incentives and progression to Senior VA / Team Lead / Operations Coordinator tracks.

  • Supportive, inclusive culture welcoming housewives and professionals returning to work.

  • Paid time off and festival/holiday flexibility (as per company policy).

Why Join Houston Skilled Consultancy?

  • We believe in second careers and flexible careers—your home responsibilities are respected.

  • You will work with well‑defined tasks, clear ownership, and supportive mentors.

  • Career growth without the commute—advance based on outcomes, not hours spent online.

  • Be part of a professional yet empathetic team that values structure, clarity, and respect.

How to Apply

  • Email your resume (PDF preferred) to us with the subject line:
    Application – Virtual Assistant (Admin & Scheduling) – Your Name

  • Add a short cover note explaining:

    • Your availability (hours per week & preferred time window)

    • Your comfort with tools (Google Workspace, Calendly, Trello/Asana, etc.)

    • Why this flexible VA role fits your current life stage

  • (Optional) Attach a 1-page sample: a formatted document, simple spreadsheet, or a mock email response to showcase your communication and formatting skills.

  • Shortlisted candidates will go through:

    • A quick skills assessment (email drafting + scheduling task)

    • A video interview with the hiring manager

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...